WHAT CAN IT DO FOR ME?

The General Ledger system will provide you the financial status of you business in a timely manner (daily if needed). To prosper in today's competitive business climate you need to know "how are we doing now". New sales opportunities require a financial investment. If sales have dropped, you need to know "which types of sales?" and "how much are they off?". If expenses are too high then you need to know "which expenses?" and "how high are they?". The solutions to these issues always centers around the question "can we afford it?". You simply must have timely, accurate financial information to make those decisions that make your company grow.

FEATURES OF THE SYSTEM

The Starr Computer Systems, Inc. General Ledger System is a powerful, multi-company General Ledger. The General Ledger is regarded as a financial history describing what has happened during a given accounting period range.The General Ledger System is designed to:

• record your financial transactions and balances of those transactions

• provide accurate and timely statements (balance sheet and income statement) that describe your current financial position

• provide you with comparative data on your financial position one year ago at this time, or actual versus budgetary data

Particular features of the Starr Computer Systems General Ledger System include:

• Interactive, menu-driven programs

• Self-instructing user documentation

• Flexible chart of accounts setup

• Full audit trail

• Comparative financial statements (Financial statements are printed for an accounting period low to high range. They can be re-run at any time during the year.)

• By use of accounting period, you do not need to close one period before you can enter transactions for the next period

• Departmental accounting (Division reporting can be attained via department number low to high range options)

• Budgeting

• Both budget ratio and variance reports are available

• Automatic interface with other systems

• Sample company for training

HOW THE SYSTEM IS DESIGNED

The General Ledger System operates with a General Ledger Master file and a Transaction file. The Master file allows for the creation and Maintenance of a Chart of Accounts. The Transaction file allows for the recording of journal entries.

The General Ledger Master file contains the chart of accounts which carries prior year and budget comparatives. The accounts contained in the Master file are maintained through the "Account file maintenance" program. The chart of accounts can be printed using the "Account master file" report program.

The Transaction file contains transactions for an accounting year. One record is maintained for each detail transaction. The transactions in the Transaction file are maintained through the "Transaction file maintenance" program. Transaction listings can be generated using the "Transaction file report (long form)" and "Transaction file report (short form)" programs.

The "Trial balance" program matches accounts in the Master file with appropriate transaction entries from the Transaction file, performs level totals, and lists each account and its transactions. Reporting is done for an accounting period low to high range.

Financial statements are generated from the Transaction file for an accounting period low to high range. They may be generated for any period, at any time during the year. The statements available are the Balance Sheet, Income Statement, and Budget Variance.

The "End of year processing" program prepares the system to begin processing a new year's transactions. It loads the current year account balances into the prior year comparatives. For each Balance Sheet account, it compresses the entire year's transactions into a single balance forward transaction. It deletes all but the new balance forward transactions.

BRIEF DESCRIPTIONS OF THE MAIN PROGRAMS

The General Ledger System contains twenty-five programs which collectively perform the creating, maintaining, updating, and report generating functions of the system. Each major program is briefly described below.

• Control File Maintenance - This program is used to set up account number ranges and various other data for the General Ledger System.

• Accounting Period Maintenance - This program is used to define up to twenty-six accounting periods for the current and following year.

• Account File Maintenance - This program maintains the Chart of Accounts file.

• Transaction File Maintenance - This program maintains the Transaction file. file. Transactions are entered with a minimum number of keystrokes.

• Account Inquiry Display - This program is used to display the Account Master record and all the corresponding account transactions on the terminal screen.

• Generate Repeating Journal Entries - Automatically generates repeating journal entries in the Transaction file. Enter these transactions manually once, and they will automatically repeat each period thereafter.

• Generate C/R Transactions - Automatically generates Check Reconciliation transactions from selected General Ledger transactions.

• End of Year Processing - This program prepares the system to begin processing a new year's transactions.

  For Balance Sheet accounts will load the current year account balances into the prior year comparatives. For each account will "compress" the entire year's transactions into a single balance forward transaction; current earnings will be added to retained earnings. Also deletes the previous year's transactions.

  For Income Statement accounts will load the current year account balances into the prior year and budget comparatives. Also deletes the previous year's transactions.

• Reset Transaction File - This program resets the transaction file entry numbers, batch numbers, and accounting periods, in preparation for a new year.

• Copy Transactions - A new program to copy transactions from company#1 to company#2, and renumber the transaction accounting periods in company#2. Used to change accounting years, or to express the same company in two different accounting accounting years.

• Master File Report - This program prints the Account Master file in several formats.

• Transaction File Report (Short Form) - This program prints all fields in the Transaction file by several options.

• Transaction File Report (Short Form) - This program prints selected fields in the Transaction file by several options.

• Trial Balance Report - This program matches every account in the Master File with the appropriate transaction entries from the Transaction File, performs level totals, and lists each account and it's transactions for an accounting period low to high range. Several different print options are available.

• Balance Sheet Report - This program produces a balance sheet which summarizes all asset, liability, and equity accounts for an accounting period low to high range.

• Income Statement Report - This program produces an income statement which reports on the operating expenses of the business during an accounting period low to high range. It consists of all income and expense accounts, and is often referred to as the "Profit and Loss Statement".

  Comparisons can be made between prior year or budget, comparing both period and year to date totals. Ratios as a percent of sales are printed.

  In addition, department income statements may be generated. A department income statement performs the same function as the income statement, except it only processes the accounts containing a specified department number range.

• Budget Variance - Prints budget, actual, and variance for accounting period low to high range. Reports for current period and year to date.

• Purge Transactions - Purges transactions for an entry number and batch number low to high range.

General Ledger links to

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