If you sell and ship products, you need Order Entry to take orders (which commits inventory), efficiently fill orders via picking documents, ship the product (which updates shipping records), bill the customer or accept cash or credit card payment (which updates Inventory and Accounts Receivable), optionally post the sale to Job Costing, and have all the associated financial data post to the General Ledger. You need to monitor the customer's credit status so that orders don't ship to customers who are a poor credit risk. You need to back order items out of stock and fill those back orders as soon as the product is shipped. You need to direct ship from the manufacturer to your customer without affecting your inventory. You also need to do hundreds of other tasks related to order processing.
One strength of our system is it's high integration with all of the above tasks. Our system eliminates double work, thus saving you time. In addition, our software is quick and efficient. You can take phone orders quickly, also getting the credit card authorization while you are still talking to the customer.
Order Entry interfaces closely with the Inventory Management system. The Order Entry system provides a fast and accurate method of entering sale and return transactions, updating inventory, and providing an invoice for A/R records. It also has point-of-sale capability.
The Starr Computer Systems Inc. Order Entry system is designed to:
The system maintains detailed information on each customer's order including the billing customer, shipping location, shipping instructions, order date, shipping date, terms, and tax information for each order. Each order line contains the invoice number, part number, price, unit cost, discount, and tax information.
Through the inventory system a choice is offered between three different costing methods: Average, LIFO, and FIFO. The inventory is updated as the line items are entered.
Each program contains a complete set of prompts and other helpful messages that allow even an inexperienced operator to make full use of the system with minimal instruction time.
Particular features of the Starr Computer Systems Inc. Order Entry system include:
Orders are entered through the "Order maintenance" module. Order headers are maintained by the "Order header maintenance" program. The order header contains the billing customer information, shipping address, order number, tax codes, salesman number, shipping instructions, and other information important to this particular order.
Order lines are entered via the "Order lines maintenance" program or the "Order lines quick entry" program. The quick entry module provides for entry with a minimum of keystrokes, and can be used in a point-of-sale environment.
Each order line is posted to the Inventory and Job Costing master files as the order lines are created. Orders may be inspected on the CRT screen via the Order Inquiry program.
Orders can be billed at the time of entry, or may be billed later. Both individual billing or automatic batch mode billing are provided.
Batch mode processing is used to easily process a batch of orders, in either automatic or manual mode. It can selectively produce Picking Tickets, Packing Lists, or Invoices.
Reports include orders, picking tickets, packing lists, shipping labels, and invoices. Inventory, Order Entry, and Accounts Receivable master files are updated when the order is invoiced; invoiced orders are then automatically purged. Back orders are automatically filled (if possible) when the fill back orders program is run.
The Order Entry system contains thirty programs which collectively perform the creating, maintaining, updating, and report generating functions of the system. Each main program is briefly described below.
To
Starr Home Page