Ever wanted to get twice as much work done without spending any more time than you are taking now? If you are using our Purchase Order and Order Entry programs, you can get this "twice as much work" benefit when also using the Quotation system.
When you enter a customer quote, the system automatically records what vendor you buy that product from. When the customer tells you that they accept the quote, the quote becomes a customer order. But because the vendor is known for each line item, the software can also automatically generate purchase orders for some or all of the products in the quote. The entire process is quick and easy.
You also save time faxing your quotes. The quotation (as well as all other Starr Accounting reports) can be faxed directly from your computer screen. If you want to save on phone charges, the fax can be scheduled to run when phone charges are lowest.
Quotation interfaces with the General Ledger, Accounts Receivable, Inventory, and Order Entry systems, and optionally with the Accounts Payable and Purchase Order systems. The Quotation system is used to generate a cost estimate of a potential order. If the quotation results in a customer order, purchase orders and the customer order can be automatically generated from the quotation.
The Quotation system makes quoting quick and easy. Pricing is automatic, since prices are pulled from the Inventory system. When using the Quotation system, entry of purchase orders and customer orders is unnecessary, since both can be created from the quotation.
Quotation data is easily updated. Complete management reports are provided.
The Starr Quotation system is designed to:
Each program contains a complete set of prompts and other helpful messages that allow even an inexperienced operator to make full use of the system with minimal instruction time.
Particular features of the Starr Accounting Quotation system include:
Orders are entered through the "Order maintenance" module. Order headers are maintained by the "Order header maintenance" program. The order header contains the billing customer information, shipping address, order number, tax codes, salesman number, shipping instructions, and other information important to this particular order.
Order lines are entered via the "Order lines maintenance" program or the "Order lines quick entry" program. The quick entry module provides for entry with a minimum of keystrokes.
Each order line accesses to the Inventory master file for pricing as the order lines are created. Orders may be inspected on the CRT screen via the Order Inquiry program.
A quotation form can be printed. If the quotation is accepted, the purchase orders and customer orders can be automatically generated from the quotation.
Quotes are printed either on plain paper, continuous letterhead, or pre-printed forms. Main reports include "Order file (long form)" and "Orders file (short form)"; options exist to print just selected orders.
The Quotation system contains fourteen programs which collectively perform the creating, maintaining, updating, and report generating functions of the system. Each main program is briefly described below.
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